Managed Print Services

Managed Print Services

Cost of Print Study (COPS)

Double Bracket: “Printing documents is one of the few areas where companies don’t attempt to control costs because they think printing is cheap.    But in fact, only 5% of what you spend on a printer is hardware.  Close to 45% is running costs and 50% is hidden costs.”    Paul Curlander  CEO, Lexmark        Our experience has proven the majority of businesses are not aware of what is currently being spent on their copiers, faxes, printers and their related service and supplies.  For this reason Seamless Solutions is offering a program called Cost of Print Study. 


 The COPS is a process in which our company works with yours to provide a “snapshot” of critical elements from your document output.  We inventory your equipment, gather information about the costs associated with each system, discuss issues with end users and provide you with a summary report to aid you in any future decisions or acquisitions.  Our overall objective is to help your company control, manage, and reduce your costs with your document output systems

The COPS is beneficial to you because it:

  • Validates whether or not your current expenses meet industry standards
  • Reveals areas where your company can be more cost effective
  • Provides a point-of-view from industry experts
  • Introduces you to new ideas and new solutions

Frequently Asked Questions and Answers

How much does this cost?

A Cost of Print Study costs our company $1,000-5,000 to conduct a published report. 
It will cost you three things:

  • Confidentiality
  • Access to information (Supply invoices and service contracts so we can be accurate)
  • Cooperation with workgroups, managers and end-users

How long does this take?

If it’s done right and with full cooperation, it takes 1 to 2 hours of your company’s time, not including the final presentation.  We need two surveys completed by two of your main document output users.  At our location we do the research, compile the data and publish the executive summary.

Why do you need to look at our invoices and contracts?

We find discrepancies 9 out of 10 times, and we often find out that what you signed up for, you’re not actually getting.  Also, we want to be as accurate as possible.

What is the end result? 

We will find areas that need improvement.  Some of our recommendations won’t cost a penny.  Other suggestions may be something your current vendor should fix.  And we will find problems that we would like to propose a solution for, if it’s in our area of expertise.  We will also validate what you are doing right.

Why don’t I do this myself?

We have been trained to do these types of studies and we are the experts in this field.  We may find areas that may have been overlooked by you.  We do all the research and the work so you have time to do what is important to you.  Also, there is no obligation to purchase anything; at no time during this evaluation will we ask you to purchase anything, so why not take advantage of this offer?

How soon can you start?

At your convenience - Click here to start your Managed Print Study

Information needed:

  • Volumes on all document imaging equipment (Copiers, Faxes, Printers, Color)
  • Invoices for maintenance agreements on all equipment
  • Outsourcing invoices (monthly costs and volume)
  • Lease documents for all equipment
  • "Objectives and Challenges" form completed by all involved in the decision making process
  • Amount of color produced in-house and outsourced. Cost and volume

Latest Tweet

Contact Us